Reimbursement forms
Expense Claims
Expenses incurred by members on behalf of the club can be reimbursed in accordance with the following policy:
1) The expense is approved by the relevant member of Board of Management prior to be incurred
2) The expense claim is submitted with this club expense form by Tuesday 5pm (payment run is each Wed COB)
3) Tax Receipts are attached to the form with the form
4) Expense claims must be sent to the club for reimbursements within 30 days of expense being incurred. If outside 30 days, then additional approval from either Director of Finance or Club President will be required.
Refund Requests
Clothing Refunds:
Due to hygiene reasons, the Club will not accept returns / exchanges or process refunds for swimwear, unless there is clear evidence that they have not been worn. Additionally, no refunds will be given on clothing that is purchased as a sale item.
Membership Fee Refunds:
All Membership Fee refunds will be made using the reimbursement form with proof of payment, and must be received before the 30th of November of the current season.
Membership Fee refunds will incur a $30 fee per member to cover the cost of member insurance and administration.
Refunds due to error on the club side (eg double charge) will be refunded in full.
There is no refund on Active Kids vouchers.
Hardship Policy
South Maroubra Surf Life Saving Club is an inclusive club and strives to ensure membership and participation in club sanctioned events and activities are available and achievable to all, irrespective of their personal financial situation.
For all queries, please email in confidence [email protected]
Expenses incurred by members on behalf of the club can be reimbursed in accordance with the following policy:
1) The expense is approved by the relevant member of Board of Management prior to be incurred
2) The expense claim is submitted with this club expense form by Tuesday 5pm (payment run is each Wed COB)
3) Tax Receipts are attached to the form with the form
4) Expense claims must be sent to the club for reimbursements within 30 days of expense being incurred. If outside 30 days, then additional approval from either Director of Finance or Club President will be required.
Refund Requests
Clothing Refunds:
Due to hygiene reasons, the Club will not accept returns / exchanges or process refunds for swimwear, unless there is clear evidence that they have not been worn. Additionally, no refunds will be given on clothing that is purchased as a sale item.
Membership Fee Refunds:
All Membership Fee refunds will be made using the reimbursement form with proof of payment, and must be received before the 30th of November of the current season.
Membership Fee refunds will incur a $30 fee per member to cover the cost of member insurance and administration.
Refunds due to error on the club side (eg double charge) will be refunded in full.
There is no refund on Active Kids vouchers.
Hardship Policy
South Maroubra Surf Life Saving Club is an inclusive club and strives to ensure membership and participation in club sanctioned events and activities are available and achievable to all, irrespective of their personal financial situation.
For all queries, please email in confidence [email protected]